University Life Committee Charter
The purpose of the University Life Committee shall be to oversee and develop policies and make recommendations to the Board concerning the overall life of the University community and the University’s nonacademic programs (other than intercollegiate athletics).
The committee shall receive information concerning the University’s living and learning environments and the University’s nonacademic programs. Examples of matters that fall within the responsibilities of the committee include issues relating to: student health and wellness; campus safety; student organizations and other extracurricular activities; the use of Student Programs and Services Fee funds; student housing; student engagement; diversity; and career and other nonacademic advising and development. The committee also shall develop policies regarding those matters as the committee deems necessary and recommend policies to the Board, including policies developed and recommended by the Subcommittee on Nonacademic Programs. The Vice President for Academic Affairs and Student Success shall regularly solicit information on those matters from administrators, faculty members, and students and work with the committee chair to bring system-wide issues and concerns to the attention of the committee.
The committee shall have the following subcommittees:
Subcommittee on Nonacademic Programs. The subcommittee shall: (i) monitor the nonacademic programs of the University (e.g., diversity programs), including without limitation whether the programs comply with federal and state laws, rules, and regulations; and (ii) develop and recommend to the University Life Committee policies concerning nonacademic programs that shall address interests and concerns of the University’s students, faculty, and staff.
Other subcommittees as the Board finds necessary and expedient from time to time.
Members of the committee, the committee chair, subcommittee members, and subcommittee chairs(s) shall be appointed by the Board of Trustees upon the recommendation of the Vice Chair of the Board and in accordance with the provisions of Article III of the Bylaws.
The President shall designate one or more members of the senior administrative staff, or a designee of a member of the senior administrative staff, to provide staff support to the committee and its subcommittee(s).
Required and Called Meetings
The committee and the subcommittee(s) shall meet at least two times annually, in conjunction with regular meetings of the Board of Trustees or at any other time upon a call in accordance with the following provisions.
A meeting of the committee may be called at any time by the Chair or Vice Chair of the Board, the President, the committee chair, or by the Secretary upon the written request of two members of the committee. A meeting of a subcommittee may be called by the subcommittee chair or the committee chair.
At the discretion of the committee chair, the committee may meet jointly with another standing committee or a subcommittee, in which case only the voting members of a particular committee or subcommittee shall vote on any agenda item requiring action by that committee or subcommittee.
Notice of committee and subcommittee meetings shall be given to all committee and subcommittee members. Notice may be given by regular mail, electronic mail, or facsimile transmission. At least five (5) days’ notice shall be given when feasible, but less notice may be given when there is a need for urgent action. If written notice is not feasible, by reason of urgency or other exigent circumstance, notice may be given by telephone.
All meetings of the committee and subcommittee(s) shall be open to the public unless otherwise provided by the Tennessee Open Meetings Act or a judicially-recognized exception to the Act.
An agenda shall accompany the notice of every committee and subcommittee meeting when feasible, but when not feasible, the notice shall state the purpose or purposes for which the meeting is called.
Development of the committee agenda shall be the responsibility of the chair or subcommittee chair, in consultation with the President and committee or subcommittee staff. The agenda shall list in outline form each matter to be considered at the meeting. The committee and subcommittee(s) may use a consent agenda in the manner provided by the Bylaws.
Matters not set forth on the agenda or in the notice may be considered only upon an affirmative vote of a majority of the total voting membership of the committee or subcommittee.
A quorum shall be a majority (more than one-half) of the voting members of the committee or subcommittee. The Vice Chair shall be counted for quorum purposes, but the President and other ex officio non-voting members of the committee shall not be counted for quorum purposes. In the absence of a quorum, those attending may adjourn the meeting until a quorum is present.
Committee and subcommittee staff shall prepare minutes of all committee and subcommittee meetings, review the minutes with the committee or subcommittee chair, and provide the minutes to all committee or subcommittee members before the next committee or subcommittee meeting.