Academic Affairs and Student Success Committee Charter
The Academic Affairs and Student Success Committee has the following general purposes: (1) to oversee matters related to the University’s educational mission of teaching, research, and service; (2) to consider the needs and interests of the faculty, administrative staff, and students in creating and sustaining the University’s academic environment, including creation, evaluation, continuation, and termination of academic programs; and (3) to attend to faculty members’ concerns about matters such as faculty evaluation and compensation.
The committee’s general responsibility shall be to recommend to the Board needed action or policies relating to the university’s educational mission of teaching, research, and service, including matters such as (1) what and how students learn; (2) how students are admitted; (3) how faculty are selected, developed, and assessed; (4) how the academic structure is organized; and (5) what student services are needed to support each campus as a learning community. The Vice President for Academic Affairs and Student Success shall regularly solicit information on these matters from administrators, faculty members, students, and external higher education policy resources and work with the committee chair to bring system-wide issues and concerns to the attention of the committee.
Specifically, the committee shall recommend the following to the Board:
- Mission statements for the University of Tennessee System and for each campus and institute;
- Strategic plans for each campus;
- Creation of new academic programs and significant revision of existing programs;
- . Establishment of new campuses, institutes, colleges, or schools;
- Termination of academic programs when termination of tenured or tenure-track faculty members is involved;
- Annual ratification of administrative action to terminate academic programs when termination of tenured or tenure-track faculty members is not involved;
- Annual approval of a comprehensive inventory of all academic programs;
- General admission, progression, retention, and graduation requirements for each campus;
- The University’s policy on Academic Freedom, Responsibility, and Tenure and campus implementing procedures;
- Policies, including campus faculty handbook provisions, governing appointment, retention, promotion, and termination of faculty members; intellectual property rights; and compensated outside services by faculty members;
- Granting tenure to faculty members in accordance with Board policy;
- Granting honorary degrees in accordance with Board policy; and
- University rules concerning student conduct, rights, and responsibilities required to be promulgated under the Tennessee Uniform Administrative Procedures Act.
The committee serves as a communication link among student groups, the administration on all UT campuses, and committee members. Presidents of the undergraduate and graduate student government associations at UT Chattanooga, UT Health Science Center, UT Knoxville, and UT Martin serve as non-voting members of the committee and participate in committee meetings to provide a student perspective on matters related to academic policies and student life.
The committee is apprised of and discusses issues related to student success at the University, including campus-based financial aid; statewide Hope scholarships and Tennessee Student Assistance Corporation programs; system-wide application processes; academic advising; diversity; and programs to increase retention, progression, and graduation.
The committee shall have the following subcommittees:
Subcommittee on Student Conduct, Rights, and Responsibilities. The subcommittee shall develop and recommend to the Academic Affairs and Student Success Committee policies concerning student conduct, rights, and responsibilities that comply with federal and state laws, rules, and regulations; and
Other subcommittees as the Board finds necessary and expedient from time to time.
Members of the committee, the committee chair, subcommittee members, and subcommittee chair(s) shall be appointed by the Board of Trustees upon the recommendation of the Vice Chair of the Board and in accordance with the provisions of Article III of the Bylaws.
The President shall designate one or more members of the senior administrative staff, or a designee of a member of the senior administrative staff, to provide staff support to the committee and its subcommittee(s).
Required and Called Meetings
The committee and the subcommittee(s) shall meet at least two times annually, in conjunction with regular meetings of the Board of Trustees or at any other time upon a call in accordance with the following provisions.
A meeting of the committee may be called at any time by the Chair or Vice Chair of the Board, the President, the committee chair, or by the Secretary upon the written request of two members of the committee. A meeting of a subcommittee may be called by the subcommittee chair or the committee chair.
At the discretion of the committee chair, the committee may meet jointly with another standing committee or a subcommittee, in which case only the voting members of a particular committee or subcommittee shall vote on any agenda item requiring action by that committee or subcommittee.
Notice of committee and subcommittee meetings shall be given to all committee and subcommittee members. Notice may be given by regular mail, electronic mail, or facsimile transmission. At least five (5) days’ notice shall be given when feasible, but less notice may be given when there is a need for urgent action. If written notice is not feasible, by reason of urgency or other exigent circumstance, notice may be given by telephone.
All meetings of the committee and subcommittee(s) shall be open to the public unless otherwise provided by the Tennessee Open Meetings Act or a judicially-recognized exception to the Act.
An agenda shall accompany the notice of every committee and subcommittee meeting when feasible, but when not feasible, the notice shall state the purpose or purposes for which the meeting is called.
Development of the committee agenda shall be the responsibility of the chair or subcommittee chair, in consultation with the President and committee or subcommittee staff. The agenda shall list in outline form each matter to be considered at the meeting. The committee and subcommittee(s) may use a consent agenda in the manner provided by the Bylaws.
Matters not set forth on the agenda or in the notice may be considered only upon an affirmative vote of a majority of the total voting membership of the committee or subcommittee.
A quorum shall be a majority (more than one-half) of the voting members of the committee or subcommittee. The Vice Chair shall be counted for quorum purposes, but the President and other ex officio non-voting members of the committee shall not be counted for quorum purposes. In the absence of a quorum, those attending may adjourn the meeting until a quorum is present.
Committee and subcommittee staff shall prepare minutes of all committee and subcommittee meetings, review the minutes with the committee or subcommittee chair, and provide the minutes to all committee or subcommittee members before the next committee or subcommittee meeting.